Team Documentation Workflows

Scale documentation across your organization

CodeContext is designed for teams. Whether you're a startup or enterprise, this guide shows you how to implement documentation workflows that scale with your organization while maintaining quality and consistency.

Team Documentation Benefits

Shared Standards

Consistent docs across all projects

Better Collaboration

Everyone contributes to docs

Faster Onboarding

New team members ramp up quickly

Setting Up CodeContext for Teams

1Create Organization Account

Set up a shared organization account for centralized management:

$ codecontext org create "Your Company Name"

Organization features: Shared API keys, team member management, usage analytics, and centralized billing.

2Create Shared Configuration

Establish organization-wide documentation standards:

// .codecontext/org-config.json
{
  "organization": "your-company",
  "standards": {
    "readme": {
      "sections": ["overview", "installation", "usage", "api", "contributing"],
      "badges": ["version", "build", "coverage"],
      "style": "professional"
    },
    "changelog": {
      "format": "keepachangelog",
      "groupBy": "type"
    },
    "api": {
      "format": "openapi",
      "includeExamples": true
    }
  },
  "branding": {
    "logo": "./assets/company-logo.png",
    "colors": {
      "primary": "#6B46C1",
      "secondary": "#EC4899"
    }
  }
}

3Create Repository Template

Set up a template repository with CodeContext pre-configured:

Template Structure

project-template/
├── .github/
│   └── workflows/
│       └── docs.yml
├── .codecontext/
│   ├── config.json
│   └── templates/
├── docs/
├── .gitignore
└── README.md

Pre-configured Files

• Documentation workflow
• Team configuration
• Custom templates
• Git hooks
• PR templates

Documentation Workflows

Developer Workflow

How developers work with documentation in their daily flow:

1
Feature Branch: Create feature with docsgit checkout -b feature/new-api
2
Code + Docs: Update code and documentation togethercodecontext update --watch
3
Review: Documentation preview in PR
CI generates doc preview automatically
4
Merge: Docs update on main branch
Documentation site updates automatically

Documentation Review Process

Implement quality gates for documentation:

PR Checklist

README updated for new featuresAPI documentation completeExamples tested and workingChangelog entry added

Automated checks: CodeContext validates documentation completeness and quality in CI/CD pipeline.

Team Roles & Responsibilities

Documentation Champions

Designate team members to lead documentation efforts:

Define documentation standards
Review and approve changes
Train team members
Manage CodeContext configuration

Team Responsibilities

Everyone contributes to documentation:

Developers: Update code docs
QA: Test documentation accuracy
Product: Review user-facing docs
DevOps: Maintain CI/CD integration

Advanced Team FeaturesPRO

Access Control

Fine-grained permissions for team members:

• Role-based access (Admin, Editor, Viewer)
• Project-level permissions
• API key management
• Audit logs for compliance

Collaboration Tools

Built-in features for team coordination:

• Documentation comments
• Change notifications
• Approval workflows
• Slack/Teams integration

Multi-Project Management

Handle documentation across all projects:

• Centralized dashboard
• Cross-project search
• Shared templates
• Bulk updates

Analytics & Insights

Track documentation health:

• Coverage metrics
• Update frequency
• Team contributions
• Quality scores

Team Documentation Best Practices

Start with standards: Define clear documentation standards before scaling
Automate everything: Use CI/CD to enforce documentation updates
Make it easy: Provide templates and examples for common scenarios
Review regularly: Schedule documentation reviews like code reviews
Celebrate contributions: Recognize team members who improve docs
Measure success: Track documentation metrics and improvements

Implementation Timeline

Roll out CodeContext across your team in phases:

Week 1: Setup & Training

Create organization account, configure standards, train champions

Week 2: Pilot Project

Implement on one project, gather feedback, refine process

Week 3-4: Team Rollout

Expand to all team projects, set up CI/CD, monitor adoption

Month 2: Optimization

Customize templates, improve workflows, measure impact